This form starts the process for the approval of an idea to move forward into the event planning, marketing and communication, budgeting and fiscal responsibility, and event management phases. Proposal development must incorporate all members of the area and provide thorough content for each as of the form before submission. Feedback or approval should be expected within 5 days.
Description to help the Leadership Team make an informed decision about approval, including potential collaborators, location, and type of space.
Numbered list of measurable statements that directly connect to a focus area to describe what students will be able to know, understand, articulate, or do as a result of the program.
Provide a preliminary forecast of the financial requirements for the program. Do not allow concerns around budget limitations to curb your vision. Propose effectively and funds could be allocated.
How does the program align with the theoretical frameworks that guide DMS work?
Risk Assessment
Given the event planning and management needs, as well as the internal and external environments of our work, identify the potential risks, their likelihood of occurring, and evaluate the impact in each of following risk areas.
Physical risks – potential threats to the physical well-being of participants, including negative reaction to food, injuries that may result from the activity or event, travel to and from the event, or harm from the behavior of participants.
Reputational risks – potential for negative publicity, public perception, fostering of stereotypes, poor conduct or uncontrollable events that adversely impact the department and Texas A&M.
Emotional risks – potential for event to result in emotional distress, including harassment, emotional trauma, extreme fear or anxiety, offense or disgust, rejection or discrimination.
Financial risks – potential for negative impact to fiscal stability, including misuse of funds, few attendees than are needed to cover costs, poor accounting procedures, theft, and unanticipated expenses.
Facility risks – potential for facility issues, including fire codes violation, maximum capacities, audio-visual issues, heating and cooling, damage to the facility during the event, parking issues, behavior users, facility structural concerns, and weather challenges.
Mitigation & Contingency Plan to Navigate Risks
Create a plan to manage, eliminate, or minimize the likelihood and impact of the identified risks. If you are certain a risk area does not apply, indicate N/A. Incorporate the expectation to continuously monitor and make changes to the plan as needed.
